National Institute of Technology 2009 M.B.A Finance ESSENTIALS OF MANAGEMENT - Question Paper

Effective managers must respond to the motivations of individuals if they are to design an environment in which people will perform willingly. Likewise they can design a climate that will arouse of decrease motivation.

Q. 5: B) What would you recommend for making committees effective?
ANS:
a few of the guidelines to make committees effective are as follows:
Authority': A committee's authority should be spelled out so that the members know whether their responsibility is to make decisions or recommendations or -merely deliberate and provide the chairperson a few insights into the problem under discussion.
Size: of a committee is very important. The complexity of interrelationships greatly increases with the size of the group. If the group is too large, there may not be enough opportunities for adequate communication among its members. On the other hand if the group is too small, say three people. There is a possibility that 2 may form a coalition against the 3rd member. As a general rule, a committee should be large enough to promote deliberation and include the breadth of expertise needed for the job but not so large as to waste time or foster indecision.
Membership: The members of a committee must be opted carefully. If the committee is to be effective the members must be representative of the interests they are expected to serve. They must also possess the needed authority and be able to perform well in a group. In addition, the members should have the capacity to communicate well and reaching group decisions by integrated group thinking than by inappropriate compromise
Subject Matter: Committee work should be limited to subject matter that can be handled in group discussion. Certain types of subjects lend themselves to committee action while others do not. Committees will be more effective if an agenda and relevant info are circulated well in advance so that the members can study the subject matter before the meeting.
Chairperson: Selection of the chairperson is crucial for an effective committee meeting. Such a person can avoid the wastes and drawbacks of committees by planning the meeting preparing the agenda, seeing that the outcomes of research are available to the members ahead of time, formulating definite proposals for discussion or action, and conducting the meeting effectively. The chairperson sets the tone of the meeting, integrates the ideas and keeps the discussion from. wandering.
Minutes: Effective communication in committees usually needed circulating minutes and checking conclusions. As times, individuals leave a meeting with varying interpretations as to what agreements were reached. This can be avoided by taking careful minutes of the meeting and circulating them in draft form for correction or modification before the final copy is approved by the committee

Earning:   Approval pending.