Indira Gandhi National Open University (IGNOU) 2005 Diploma Application Oriented Course ASP : SECRETARIAL PRACTICE - exam paper

BACHELOR'S DEGREE PROGRAMME
Term-End exam

June, 2005

(APPLICATION ORIENTED COURSE)

ASP : SECRETARIAL PRACTICE

Time: two hours
Maximum Marks: 50
(Weightage 70%)
Note : Attempt any 5 ques.. All ques. carry equal marks.

1. discuss the role of a secretary in an organisation. (10)

2. explain the circumstances under which the Chairman can adjourn the meeting of a company. Is Quorum necessary for the adjourned meeting ? (8+2)

3. elaborate the requisites of a valid meeting? discuss. (10)

4. Use out the important stages involved in report writing. (10)

5. Raja Ram & Co. of Bombay received a consignment of goods from a firm in Allahabad. The consignment is damaged in transit apparently due to bad packing. You are needed to write a letter as manager of the consignee to the consignor demanding compensation for damages. (10)

6. describe Quorum. What is the minimum number of members needed for a quorum ? How is the quorum calculated ? What happens if the quorum is not current ? (10)

7. Differentiate ranging from the subsequent : (5+5)
(a) Formal and Informal Reports
(b) Motion and Resolution

8. Write short notes on any 2 of the subsequent. (5+5)
(a) Point of order
(b) Characteristics of a good precis
(c) Voting by secret ballot
(d) Circular letter

Earning:   Approval pending.