Indian Institute of Technology Madras (IIT-M) 2007 A.M.I.E.T.E Computer Science

Location Where will documents be stored? Where will people need to go to access documents? Physical journeys to filing cabinets and file rooms are analogous to the onscreen navigation needed to use a document management system.
Filing How will documents be filed? What methods will be used to arrange or index the documents to assist in later retrieval? Document management systems will typically use a database to store filing info.

Retrieval How will documents be found? Typically, retrieval encompasses both browsing through documents and searching for specific info.
Security How will documents be kept secure? How will unauthorized personnel be prevented from reading, modifying or destroying documents?
Disaster Recovery How can documents be recovered in case of destruction from fires, floods or natural disasters?
Retention period
How long should documents be kept, i.e. retained? As organizations grow and regulations increase, informal guidelines for keeping different kinds of documents provide way to more formal Records Management practices.

Archiving
How can documents be preserved for future readability?
Distribution How can documents be available to the people that need them?
Workflow
If documents need to pass from 1 person to another, elaborate the rules for how their work should flow?
Creation How are documents created? This ques. becomes important when multiple people need to collaborate, and the logistics of version control and authoring arise.
Authentication Is there a way to vouch for the authenticity of a document ?
History
Beginning in the 1980s, a number of vendors began developing systems to manage paper-based documents. These systems managed paper documents, which included not only printed and published documents, but also photos, prints, etc.
Later, a 2nd system was developed, to manage electronic documents, i.e., all those documents, or files, created on computers, and often stored on local user file systems. The earliest electronic document management (EDM) systems were either developed to manage proprietary file types, or a limited number of file formats. Many of these systems were later referred to as document imaging systems, because the main capabilities were capture, storage, indexing and retrieval of image file formats. These systems enabled an organization to capture faxes and forms, save copies of the documents as images, and store the image files in the repository for security and quick retrieval (retrieval was possible because the system handled the extraction of the text from the document as it was captured, and the text indexer given text retrieval capabilities).

Earning:   Approval pending.